Ewelina Gaballa PL
Executive & Virtual Assistant

Calm, order and momentum — for busy leaders.

I support C-level executives with the work that fills their calendar: scheduling, communication, documents, research and day-to-day operations. Bilingual (PL / EN), with AI used where it actually speeds things up.

Let’s talk See how I help
Ewelina Gaballa
Ewelina Gaballa
About

Ewelina Gaballa

I support business owners, founders and senior leaders with the work that eats their day: calendar coordination, client communication, documents and the operational load in between. My job is to make decisions faster and give leaders space for what actually matters.

I have co-organised international medical events (including a surgery course at King Fahad Medical City in Riyadh), run client communication in Poland and abroad, and live day-to-day in Google Workspace, Notion, Asana and AI tools that measurably cut time-to-done.

I completed the five-week Google × SGH "Future Skills: AI" programme and use ChatGPT Pro, Claude and Perplexity daily for document review, research and translation.

How I work — from Gallup CliftonStrengths

  • Empathy — I read people and context before I act
  • Harmony — I look for solutions, not escalation
  • Deliberative — I weigh risks; I don’t rush
  • Belief — I work to values I can stand behind
  • Achiever — I finish what I start
Services

What I actually do

We shape the engagement around your situation — from project-based support to a full ongoing executive assistant relationship.

  • Calendar & meetings

    • Complex multi-person, multi-project calendars
    • Scheduling, rescheduling and meeting coordination
    • Follow-ups, reminders, keeping deadlines on track
    • Travel logistics: flights, hotels, transfers

  • Communication & client care

    • Email and phone communication (PL / EN)
    • Client contact on behalf of the company
    • Reminders on tasks and commitments
    • Nurturing relationships at every stage

  • Documents & administration

    • Drafting business documents
    • AI-assisted document review
    • Organising files and shared drives
    • Procedures, playbooks, internal databases
    • Basic WordPress updates

  • Research & lead generation

    • Lead and client research (Hunter.io)
    • Preparing outbound email campaigns
    • Investor research for startups
    • Applications to accelerators and events

  • Operational support

    • Onboarding new clients — end to end
    • Coordinating internal tasks
    • Accelerator programme applications
    • LinkedIn profile support

  • AI for office work

    • AI-assisted document review and proofing
    • EN ↔ PL translation with AI
    • Automating repetitive office tasks

  • Short-term rentals — Airbnb

    • Booking management and guest communication
    • Check-in / check-out coordination
    • Reviews and day-to-day property operations
Tools

The stack I work in

A tested toolkit that I adapt to whatever the client already uses. New platforms come online fast.

AI

  • ChatGPT Pro
  • Claude
  • Gemini
  • Perplexity
  • NotebookLM
  • Napkin AI

Google Workspace

  • Gmail
  • Calendar
  • Drive
  • Docs
  • Sheets
  • Meet

Projects & tasks

  • Asana
  • ClickUp
  • Trello
  • Notion
  • TeamGantt

Outreach & CRM

  • Hunter.io
  • HubSpot

Docs & design

  • Canva
  • WEPIK
  • WordPress

Other

  • StreamYard
  • CapCut
  • Outlook
  • Lotus Notes
Credentials

Proof of work

  • Google AI Essentials

    Google × SGH × Coursera

    Five-week "Future Skills: AI" programme on using AI in business. 2025.

  • King Fahad Medical City

    Certificate of Appreciation

    Organised the 2nd Endoscopic Sinus Surgery & Skull Base Reconstruction Course, Riyadh, 2024.

  • Gallup CliftonStrengths 34

    Full talent profile

    Top 5: Empathy · Harmony · Deliberative · Belief · Achiever. Lead domain: Executing.

Testimonials

What people I work with say

A few voices from the people and companies I’ve had the pleasure of working with.

  • Ewelina is someone you can rely on — she reads the context, thinks a step ahead, and makes complicated things stop being complicated.

    Hatem Badr iMedical LLC

  • Working with Ewelina was a real pleasure. She is incredibly organised, keeps everything running smoothly, and always knows what is happening across projects. Communication with her is effortless — helpful, reliable, and genuinely easy to work with. If you need someone who can stay on top of every detail without losing the human touch, she is the one.

    Daria Hartog UX & SEO Content Writer

  • One of the most reliable and efficient virtual assistants I have come across. From handling communication to detailed administrative tasks, Ewelina consistently delivers with professionalism, speed and accuracy. Highly recommended!

    Klaudia Rabizo Creative Project Manager

  • I have worked with Ewelina since 2024, and more than once she has kept my private and professional admin and communication from piling up on me. Highly reliable.

Contact

Let’s talk about your workload

The best place to start is a short call — 20 minutes is enough to figure out whether and how I can help. No commitment.

Send me a note